·               MS Office:  Word, Excel, PowerPoint, Publisher

·               Outlook, Lotus Notes

·               SharePoint

·               PMWeb

·               JDEdwards

·               SAP

·               HTML

·               PassPort

·               PowerPlant

·               ProjectWise

·               BusinessObjects

·               Oracle

·               Adobe Professional, Bluebeam Revu

·               Access

 

WORK EXPERIENCE

ATR International | Administrative Assistant (contract) | January 2015 - August 2015

Medtronic, contracted Administrative Assistant with HR

·               Project-based assignment in human resources.  Convert Plan, Contest and Promotion documents from Publisher to Word using links and macros for easy updating of these documents in the future.

·               Reports in Excel pulling from information in four different locations.

·               Word mail merge using the Many to One add-on for Word.

 

RJ2 & Associates | Department Coordinator (contract) | March 2014 – January 25, 2015

Baxter Healthcare, contracted to Baxter BioSimilars, Brooklyn Park

·               Engineering: Document coordinator - download and upload documents from PMWeb and SharePoint, update document status; send/receive transmittal emails; upload transmittal emails to SharePoint; communicate with consultant coordinators; create document workflow in SharePoint using Nintex; set up and administer SharePoint library; receive engineering change notices, assign numbers and enter on log; set up and administer SharePoint library for change notices

·               HR New Hires/Candidates: Schedule interviews; candidate travel arrangements; request, activate and cancel candidate AmEx cards; request candidate reimbursement; create interview agendas; schedule new hire training

·               Printers: Remove jams; make sure paper and supplies are at the print stations; organize and maintain engineering print areas; assist coworkers in how to use printer/fax/copiers

·               Meetings: Coordinate meals and meeting room setup and clean up; ensure meeting rooms are ready and all supplies stocked; coordinate any special room configurations

·               Front desk:  Put the mail by the front door in the AM; bring the mail in in the afternoon and separate into mailboxes; label the mailboxes and keep them updated; create and update facility directory; print nameplates; update visitor badge process and print visitor badges; print sign in sheet and keep supplied; first name at the door for visitors to call; meet FedEx deliveries and notify recipient of shipment; escort Shred-It to the locked recycling boxes throughout the facility

·               Supplies:  Cleaned and organized supply closet; maintain and determine what supplies are needed and notify procurement; when supplies are needed that are not available through Staples, locate on Amazon and notify procurement with a link to the supplies; restock the closet when supplies are delivered and also deliver specific supplies to individuals/departments that have ordered

·               Miscellaneous:  Help with PowerPoint; create work orders and purchase requisitions in JDEdwards

 

The Ash Group | Project Coordinator (contract) | December 2012 – March 2014

Xcel Energy, contracted project coordinator with Financial Operations/Transmission 

·               Create capital asset engineering work orders and update estimates in PassPort

·               Create SOX compliance reports by pulling information from a variety of locations (including PowerPlant Business Objects, JDEdwards) and combining in Excel using pivot tables and V-Lookup

·               Research work orders, estimates, and projects in ProjectWise

·               Document management coordinator for the team

 

CMI | Senior Administrative Assistant (contract) | July 2012 - December 2012

Honeywell, contracted position supporting a regional engineering services group 

·               Enter labor and expenses using Oracle and QuickBase (database for QuickBooks). 

·               Create accurate historical labor and expense records which included matching hours and expenses with timesheets and receipt, and locating and correcting any discrepancies

·               Preparing documents and presentations for sales and engineering teams

·               Shipping supplies, documents, and presentations as needed to the field

·               Backup phone coverage

·               Document management

 

Fountain Group | Office Administrator (contract) | April 2011 - June 2012

Office Administrator at Colgate for 14 months (3 months contracted and then permanent) 

·               Prepare daily and monthly reports, presentations, memoranda, proposals, and correspondence

·               Onboarding new employees including conducting orientation programs and scheduling 1:1 meetings with appropriate managers

·               Plan and assist with meetings and trainings, including ordering food and beverages, room configuration, supplies, and clean up

·               Request access as needed to different SAP sections for the office and field personnel.

·               Prepare annual expenditure estimates, maintain budgetary and inventory controls, and make recommendations to management

·               Employee realignments

·               Pay office invoices and company credit card

·               Schedule appointments, meetings, and travel for executives

·               Track office supply inventory and approve supply orders

·               Order business cards and other stationery

·               Update rosters and organization charts on a monthly basis

·               Create security badges and monitor security footage

·               Distribute mail

·               Pack and ship product

·               Go-to for office inquiries including IT assistance

·               Monitor office operations

·               Software:  Lotus Notes, SAP, Excel, Word, PowerPoint, Adobe Professional

 

Infotree | Administrative Assistant (contract) | January 2011 - April 2011

Administrative Assistant at Medtronic for short-term contract of 3 months 

·               Prepare daily and monthly reports

·               Onboarding new field employees - shipped stationery and other office supplies and scheduled orientation

·               Plan and assist with meetings and trainings, including order food and beverages, room configuration, and clean up

·               Schedule appointments, meetings, and travel

·               Track office supply inventory and approve supply orders

·               Order business cards and other stationery

·               Update rosters and organization charts on a monthly basis

·               Assist office staff in maintaining files and databases

·               Pack and ship sales product and promotional materials

·               Software:  Outlook, Word, Excel, PowerPoint, Adobe Professional, SharePoint

 

Dolphin Staffing | Customer Service Professional (contract) | April 2009 - March 2010

Medtronic, contracted account specialist with the cardiac pacemaker group

·               Processed pacemaker and leads orders by phone and fax

·               Answered and directed incoming district/regional phone calls

·               Communicated information from calls to field staff

·               Determined urgency of callers’ requests and followed all call escalation procedures

·               Accurately keyed customer information into SAP Software.  Also used Excel, Access, Outlook, and Word

 

Mate Precision Tooling | Administrative Assistant/Receptionist | September 2008 - January 2009

Administrative Assistant and Receptionist Backup at a tool manufacturing company in Anoka

·               Receptionist backup answering a high volume of incoming calls, paging to manufacturing floor and transferring to appropriate parties, greeting walk-in clients and customers, and handled incoming and outgoing mail and packages

·               Accurately updated customer profiles in the database for the Customer Service Department 

 

Kelly Services | Administrative Assistant (contract) | February 2007 - September 2008

Executive Administrative Assistant supporting a vice president at US Bank and team of approximately 30 managers for approximately one year

·               Calendaring

·               Scheduling meetings, arranging catering, event planning (including choosing catering/restaurants, menus, travel arrangements, entertainment, and gifts

·               Travel arrangements and invoice submission and tracking

·               Onboarding new hire

·               Preparation of weekly and monthly reports

·               Miscellaneous clerical responsibilities including filing, data entry, faxing, and scanning

·               Trained new administrative assistants in different procedures and software

·               Software:  Microsoft Office:  Word, Excel, PowerPoint, Publisher as well as SAP, Lotus Notes, QuarkXpress, Org Plus 7.0, and Adobe Professional

Short-term contract position providing medical transcription assistance at Abbot Northwestern Hospital. 

·               Medical transcription for the medical staff office

·               Monitored physician and nurse certifications and contacted when necessary to ensure hospital privileges were maintained

·               Organized and maintained alpha and numeric as well as electronic and paper files, data entry, faxing, scanning, and copying

·               Software:  Microsoft Office: Word, Excel, Outlook, and Cactus

Short-term contract assignment as an Administrative Assistant at North Memorial Hospital

·               Heavy phones, 2-way radios, paging, staffing, filing, scheduling, and vacation/sick time records

·               Schedule cleaners and determined which rooms needed to be cleaned immediately and which could wait

·               Scheduled transport for beds in and out of rooms

 

Homeschool | September 1993 - September 2006

Taught all subjects from kindergarten through high school for one child

 

EDUCATION

·               Anoka Technical College, currently working on CART/Broadcast Captioning Certification

·               Excel 2010 Advanced Training from Elert & Associates

·               Minneapolis Community College and the University of Minnesota, Minneapolis, Minnesota, generals

·               Northern Technical School of Business, Minneapolis, Minnesota, received court reporter certification